Nonprofit Services -

Screening your Volunteers (MO)

Screening your volunteers:
This page contains general links to information on volunteer screening, and links to perform quick background checks. This is not a comprehensive list and it is not a legal guide, it is only provided to show the many facets of volunteer screening and liability issues.

The most common screening tools used are:

1. Position Descriptions and Applications:

Position Descriptions are used to clearly state what you are looking for in a volunteer and what the job will involve. Have a written application with a release form that authorizes your agency to conduct record's checks, and ask for three or more references.

Nonprofit Risk Management Center:
Permission to Verify Documents - Example
http://nonprofitrisk.org/tools/volunteer/review/permission.htm
Sample Disclaimer Language for Volunteer Applications:
http://nonprofitrisk.org/tools/volunteer/review/disclaimer.htm
 

2.  Interviews:
USFSA Volunteer Interview Questions. http://www.usfsa.org/content/VolunteerInterviewQuestions.pdf

3.  Reference Checks:
Reference Checks by By John Patterson with Charles Tremper and Pam Rypkema From Staff Screening Tool Kit, 1st Edition
http://www.energizeinc.com/art/astaf.html
University of Alabama: Reference Check Guidelines
http://hr.ua.edu/staff-recruitment-resources/reference-checking-guidelines

4.  Police Records Checks:

Local:
St. Charles County Sheriff
County Sheriff's Department
101 Sheriff Dierker Court
O'Fallon, MO 63366
Telephone: (636) 949-0809

St. Louis County & St. Louis City:
Bureau of Central Police Records
7900 Forsyth RM B-013
Clayton, MO
Telephone: (314)615-5317
http://www.stlouisco.com/LawandPublicSafety/PoliceDepartment/Services/CentralPoliceRecords
http://www.slmpd.org/records.shtml
Criminal history record checks must be obtained in person by the individual requesting the record check. A record check cost, for a criminal history record check for incidents that occurred within St. Louis County is $4.50 and a criminal history record check for incidents that occurred within the City of St. Louis is $4.50. The total cost for a City and County Record Check is $9.00.

State Criminal Check (MO):
Missouri State Highway Patrol:
Criminal Records and Identification Division
1510 East Elm Street
Post Office Box 9500
Jefferson City, MO 65102
Telephone: (573) 526-6153
Webpage: http://www.mshp.dps.missouri.gov/MSHPWeb/PatrolDivisions/CRID/crimRecChk.html
Email: mshpcrid@mshp.dps.mo.gov
- "Personal Identifier Search" - a name-based search which will provide only "possible matches" based on your search criteria. Cost: $11
- "Fingerprint Based Search"- A search can be processed based on fingerprints and provide a "positive match" to the person in question. Cost: $20

National Criminal Check:
FBI: Integrated Automated Fingerprint Identification System:
Only the FBI can run a nation-wide search. An individual, however, may request their FBI record.
http://www.fbi.gov/hq/cjisd/iafis.htm (about the system)
http://www.fbi.gov/about-us/cjis/criminal-history-summary-checks (listing of different types of checks)

Motor Vehicle Records:
You can request driving records that do not contain the personal information of an individual. Non-personal information includes the driving history showing speeding tickets and other violations.

Write to:
Department of Revenue, Driver and Vehicle Services Bureau
PO Box 200
Jefferson City, MO 65105-0200

Or Go to any Department of Revenue Branch or Fee License Office and pay the correct fee.
Cost:
$5.88 Driving Record
$0.50 Fax fee

Those companies that are exempt from the Federal Driver's Privacy Protection Act (DPPA), can access driving records with personal information.
Must submit Form 4681, Request from Record Holder with Notary signature
Submit by mail or at any Department of Revenue Branch or Fee License Office.

More information on Requesting a Driving Record:
http://www.dor.mo.gov/mvdl/drivers/records.htm
Form 4681http://dor.mo.gov/forms/4681.pdf

6.  Credit Bureau Checks:
Fair Credit Reporting Act
http://www.ftc.gov/sites/default/files/fcra.pdf

7.  Others:

Missouri: Family Care Safety Registry:
This registry accesses multiple databases to check for criminal background activity. With a social security number one can check to see if someone is registered with the Family Care Safety Registry.
http://www.dhss.mo.gov/FCSR/ (main page)
http://www.dhss.mo.gov/FCSR/AppsForms.html (forms)

How to Register:
A person can register by submitting a completed Worker Registration Form (formerly Child-Care or Elder-Care Worker Registration Form), a photocopy of their social security card and a $10.00 registration fee to:

Missouri Department of Health and Senior Services
Fee Receipts Unit
P.O. Box 570
Jefferson City, MO 65102

*An individual may also register online. The $10.00 registration fee plus $1.00 processing fee will apply and is payable with a major credit card. Registration does not provide a background screening automatically to an employer. The employer must request a background screening separately by telephone, fax, mail or Internet.

Sex Offender Registries:
Missouri Statewide List:
http://www.mshp.dps.missouri.gov/MSHPWeb/PatrolDivisions/CRID/SOR/SORPage.html
Local:
St. Charles County
http://sheriff.sccmo.org/sheriff/index.php?option=com_sheriffoffender&Itemid=45
Illinois:
http://www.isp.state.il.us/sor/
Other States: links
http://www.fbi.gov/hq/cid/cac/registry.htm
http://familywatchdog.us/Default.asp

VineLink: Search for criminal offenders by state and custody status.
http://www.vinelink.com/index.jsp

BRB Publications: Public Records by state
http://www.brbpub.com/pubrecsites.asp

Court Cases:
Missouri Casenet: Use this database to see if your volunteer has been convicted for a crime, dispute, or traffic ticket in the State of Missouri. Search all Circuit Courts by Offender's name.
http://www.courts.mo.gov/casenet/base/welcome.do

Professional Screening:
Here are a few examples of professional companies that can screen volunteers
US Search:
http://www.ussearch.com
Volunteer Select:
http://www.volunteerselect.com