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Reserve a Community Commons Meeting Room

How to reserve Spencer Road Branch Community Commons meeting room:

Room #240 - Siteman Cancer Center Event Room
Room #243 - Barnes-Jewish Hospital Event Room
Room #240 & #243 - Barnes Jewish St. Peters Hospital Event Room
Room #259
Room # 263
Room #265

  1. SELECT COMMUNITY COMMONS ROOM:  Click on the Community Commons room in the table below to access the Room Request screen.
  2. SELECT MEETING ROOM:  To see only the availability of a specific meeting room, use the check boxes on the left side of the calendar page and click on the "Refresh" option.
  3. SELECT DATE:  To book a room on a specific day, click on that day in the calendar section (e.g. to book a room for the 8th day of the month, click on the “8” in the calendar).
  4. SELECT TIME:  Select the time by clicking in the box to the left of the beginning time and the box to the left of the ending time.  Please include set up and take down times. Then select the Continue option at the bottom of the screen.
  5. COMPLETE FORM:  Complete the online reservation form and then click the Verify Request option.
  6. REVIEW & SUBMIT:  Review and then select the Submit Request option to complete the application process.

Your room reservation is not complete until you receive an email or phone call confirmation.

We are pleased to offer additional services in our Community Commons Large Event Rooms. Please note that you will be asked about the following options in the Room Reservation system:

Room Setup Options
There are multiple setup options for the Large Event Space Rooms. There is no setup fee associated with the "standard" setup option for each room. Other configurations are available for a fee.

View Room Setup Options:
Room 240
Room 243
Room 240/243
Room 259

If rooms are not returned to their original state after use,
a room re-set fee may be charged.

Meeting Room Locations Minimum
Number
Attendees
 
Maximum
Number
Attendees
Fee for
Nonprofit
Groups
Fee for
Forprofit
Groups
Set Up
Fees
Cleaning
Fees
Spencer Road Branch
Community
Commons
Room 240
20 100 Free $12.50

per hour
A - Free
B,C or D
$60
$35
If food is
served.
Spencer Road Branch
Community
Commons
Room 243
20 150 Free  $12.50

per hour
A - Free

B or C

$60
$35

If food is

served.
Spencer Road Branch
Community
Commons
Room 240/243
40 400 Free $12.50

per hour
A or B
$95


Custom
Set up C


Ask for price.
$45

If food is

served.
Spencer Road Branch
Community
Commons
Room 259
10 44 Free $12.50

per hour
A - Free

B or C

$25
$25

If food is

served.
Spencer Road Branch
Community
Commons
Room 263
4 22  Free $12.50

per hour
No Set Up Options Free
Spencer Road Branch
Community
Commons
Room 265
4 10

Free

$12.50

per hour
No Set Up Options Free

Food and Beverage

Food may be served in the large event rooms. Light snacks such as cookies, donuts and bagels may be carried in. All other food service or alcohol service must be conducted via the Library District's Preferred Caterers.
Any time food is served in a large event room, a cleaning fee will be assessed.

St. Charles City-County Library District - Preferred Caterers
For a complete menu, please contact the caterer directly.

Click here for menu overview

Click here for menu overview
Quintessential Catering


Click here for menu overview
 

 

Audio-Visual Equipment
The large event space offers digital projectors with supplemental flat screen televisions, a Blu-Ray player, and sound system with wireless microphones. Once your reservation is processed a staff person will contact you about A/V needs.

In order to use this equipment you may either take a training session prior to your event ($25) or schedule staff to be present to operate the equipment during your event ($25 per hour).

If you choose not to use these options and need emergency A/V assistance during your event, you will be charged $50. There is no guarantee that emergency assistance will be available.