E352 -

Leave - Sick


Employees, excluding non-track, will receive sick leave according to the following schedule.  Beginning with the first full pay period of employment, sick leave will be accrued in the following manner:

Full time employees will accrue ninety-six (96) hours per calendar year.

Part time exempt employees will accrue hours at a rate based on the budgeted number of hours per calendar year.

Part time non-exempt employees will accrue hours at a rate based on the number of hours worked per calendar year.

Non-track employees will receive sick leave beginning with the first full pay period of employment following their third anniversary date.  Sick leave will accrue at a rate based on the number of hours worked per calendar year.

All sick leave will accrue proportionally each pay period at a rate equal to 4.6% an hour for hours worked and not to exceed the maximum of ninety-six (96) hours per calendar year.  Unused sick leave accumulates to a maximum of six hundred (600) hours to provide protection for the employee is cases of extended illness.

Employment must continue through the last work day of a pay period to earn sick leave for that pay period.  Only sick leave accrued to the first day of a pay period may be applied to leave taken for illness during that pay period. 

If the employee has no sick leave remaining or has used the entire sick leave accruals in the course of the illness, annual leave or holiday leave may be used to cover the time away from work.  If annual leave, sick leave and holiday leave are exhausted, the employee may apply for leave without pay.  Leave without pay must be approved according to Policy #E360.

Sick leave in excess of three (3) consecutive working days taken for any reason shall require a doctor’s excuse in writing.  Prior to the employee’s return to work, the physician’s statement should be sent to the Human Resources Manager and a copy should be presented to the branch/department manager upon return to work.

To determine if you qualify for Family Medical Leave (FMLA) please refer to Policy #E310.

Employees resigning, or whose employment is otherwise terminated, will not be paid for accumulated sick leave.  Accumulated sick leave is also cancelled if an employee terminates employment and then is rehired. 

 (Revised 7/10/06, 2/14/12)