Privacy of Library Circulation Records

  1. The Library User Records of the St. Charles City-County library District are confidential regardless of source of inquiry.
  2. Library User Records shall not be made available to anyone except pursuant to such process, order, or subpoena as may be authorized by law, or in response to a written request of the person identified in that record.
  3. Upon receipt of such process, order or subpoena, consultation shall be made with the Library District’s attorney to determine if such process, order, or subpoena is in good form and if there is a showing of good cause for its issuance.
  4. If the process, order, or subpoena is not in proper form or if good cause has not been shown, insistence shall be made that such defects be cured before any records are released. (The legal process requiring the production of Library User Records shall ordinarily be in the form of subpoena duces tecum (bring your records), requiring the librarian to attend court or the taking of his or her deposition and may require him to bring along certain designated Library User Records.)
  5. Any threats or unauthorized demands, (i.e., those not supported by a process, order or subpoena) concerning Library User Records shall be reported to the Director of the Library District and to the Board of Trustees of the District.
  6. Any problems relating to the privacy of Library User Records which are not provided for in the above five paragraphs are to be referred to the Director or Deputy Director of the Library District.
  7. For purposes of this Policy, “Library User Records” is defined as any document, record, or other method of storing information retained, received or generated by a library that identifies a person or persons as having requested, used, or borrowed library material, and all other records identifying the names of library users. The term "Library User Records" does not include nonidentifying material that may be retained for the purpose of studying or evaluating the circulation of library material in general.

 (Adopted 9/14/81, Revised 4/11/2011)