Small Group Rooms

Small Group Rooms are designed to support the community by providing businesses, nonprofit organizations, community groups, and individuals with access to semiprivate common use work space.

In addition to Library Policies C250 and C260, Library District staff shall manage the Small Group Rooms in accordance with the following regulations:

  1. A responsible party must be a minimum of sixteen (16) years old and possess a valid library card, in good standing, to use a Small Group Room.
  2. Walk-in use of the Small Group Rooms shall be made available to the public in one (1) hour increments on a first come basis.
  3. Where room reservations are available, Small Group Rooms may be reserved in one (1) hour increments, not to exceed a total of three (3) hours per party per day.
  4. Applications to reserve the Small Group Rooms may be made online through the Library District’s room reservation system or by contacting the branch staff directly.
  5. Where room reservations are available, the general public and profit making entities may reserve the Small Group Rooms up to fourteen (14) days in advance and are limited to two (2) reservations per five (5) day period.  Based on the time and day requested, Governmental and Nonprofit entities may reserve the Small Group Room up to four (4) weeks in advance by contacting the reserving branch directly.
  6. Meetings may be closed to the general public, provided that the meetings are held in compliance with RSMo 610 (the Sunshine Law).  Pursuant to the provisions of RSMo 610, space will be designated within the branch for public posting of meeting times and agendas.
  7. The Library District reserves the right to adjust room assignments based on scheduling needs.
  8. Organizations are required to notify the Library District twenty-four (24) hours in advance if the reservation is cancelled prior to the date.  A failure to notify the Library District of the cancellation of a reservation may result in restricted access to the Small Group Rooms.
  9. The arrangement of Small Group Room furniture and fixtures may not be changed without the express permission of the Library District.
  10. Unless specifically outlined above, All Library District Policies shall apply to the use of the Small Group Rooms.

When conflicts arise between the proposed use of the Library District’s Meeting Rooms and regulations presented in this policy, the Board of Trustees of the St. Charles City-County Library District shall have the final authority in granting or refusing permission for use of the rooms.

 (Approved 12/12/2011)