E075 -

Library Cards


Possession of a valid library card in good standing,i.e. not in "denial of service" status, is required to borrow materials from the St. Charles City-County Library District, access its electronic resources as well use the District’s public PCs unless other policies and/or agreements provide exceptions.

Each card application must include:

  • permanent address of residency (P.O. Box only is not proof of residency)
  • birthdate of applicant (used to differentiate between people with same name and for distinction of responsibility for minors)
  • signature of responsible party  (a parent or guardian's signature is required on a Library Card application for a person under the age of 16)

The signature of an adult constitutes an agreement to abide by rules set forth by the Library District regarding use of the card and signifies responsibility for any fines, fees, damages, or loss of materials which may result from the card's use.

The Library retains the right to modify the limits (i.e. a maximum of 100 items or materials valued at $2,500 borrowed at any one time) for certain individuals and organizations when it deems appropriate to reduce potential loss.

The District shall issue various types of cards to accommodate the public's needs.

INDIVIDUAL (PERSONAL) CARD

An individual card shall be issued without charge to:

  • Any resident of the St. Charles City-County Library District upon request with appropriate identification. A place of residence, as defined in the Revised State of Missouri Statutes, means the place where the family of any person permanently resides and the place where any person having no family generally lodges.
  • A parent or guardian's signature is required on an application for a library card for a person under the age of 16.  Appropriate identification of the parent or guardian is required when responsibility is assumed by such person.
  • A person age 16 and over applying for a library card assumes such responsibility on his or her own signature.
  • Acceptable identification may include, but is not limited to, a valid driver's license, utility bill, postmarked mail, etc. along with picture identification.
  • A non-resident who pays property taxes in the Library District upon request with appropriate identification and proof of tax payment.  Acceptable identification may include, but is not limited to, a valid driver's license, utility bill, postmarked mail, etc., along with picture identification.
  • A non-resident taxpayer may designate additional family members living at the owner's primary residence as associated users of the same card for which the cardholder will assume responsibility.

Responsibility:

A parent or guardian's signature is required on an application for a library card for a person under the age of 16. The parent or guardian thereby assumes responsibility for any fines, fees, damages, or loss of materials which may result from the use of the card. Appropriate identification of the parent or guardian is required when the responsibility is assumed by such person.  A person age 16 and over applying for a library card assumes such responsibility on his or her own signature.  Acceptable identification may include, but is not limited to, a valid driver's license, utility bill, postmarked mail, etc. along with picture identification.

Limitations:

Each card shall be limited to a maximum of 100 items or materials valued at $2,500 borrowed on it at any one time.  These values may be lowered at the applicant’s request in order to reduce potential liability. 

ORGANIZATIONAL CARD and/or BUSINESS CARD

A card shall be issued without charge to any organizational entity, profit or non-profit, located within St. Charles County upon request with appropriate documentation and identification.

Responsibility:

A card application must be signed by a responsible person within the organization, such as an owner, manager, or fiscal officer.  The corporate entity shall assume responsibility for any fines, fees, damages, or loss of materials which may result from the use of the card. Appropriate documentation and identification may include, but shall not be limited to, a business license, certification by County Clerk, 501 C listing, IRS Determination Letter, or other legal documents.

Limitations:

Each card shall be limited to a maximum of 100 items or materials valued at $2,500 borrowed on it at any one time.  These values may be lowered at the applicant’s request in order to reduce potential liability.

RECIPROCAL CARD

A person living in a library district with which the St. Charles City-County Library District has a reciprocity agreement, may apply for a reciprocal card for use at the St. Charles City-County Library District. The card will allow the person to obtain materials from the Library District according to the rules and regulations established. A reciprocal card will be issued if the individual provides identification.  Acceptable identification may include, but is not limited to, a valid driver's license, utility bill, postmarked mail, etc. along with picture identification.

Responsibility:

Same as stated for an individual (personal card).  According to reciprocity agreements, the Library District of the individual's residence shall assume ultimate responsibility for the usage of a reciprocal card.

Limitations:

Each card shall be limited to a maximum of 100 items or materials valued at $2,500 borrowed on it at any one time.  These values may be lowered at the applicant’s request in order to reduce potential liability. 

NON-RESIDENT CARD

A person, who does not reside in St. Charles County, does not pay taxes in St. Charles County and does not qualify for any of the library cards previously listed, may obtain a non-resident card.

  • An annual fee of $80 per card per 12 month period will be assessed.
  • Applicant may designate family members living at the owner's primary residence as associated users for which the cardholder will be responsible.

Responsibility:

Same as stated for an individual (personal) card.

Limitations:

Each card shall be limited to a maximum of 100 items or materials valued at $2,500 borrowed on it at any one time.  These values may be lowered at the applicant’s request in order to reduce potential liability. 

SCHOOL (K-12) CARD

A card shall be issued without charge to any public, private, or parochial K-12 school located in St. Charles County upon request with appropriate documentation and identification.

Responsibility:

A card application must be signed by a responsible person with the school such as the Superintendent, Director, or building Principal.  The school shall assume responsibility for any fines, fees, damages, or loss of materials which may result from the use of the card.

Limitations:

Each card shall be limited to a maximum of 100 items or materials valued at $2,500 borrowed on it at any one time.  These values may be lowered at the applicant’s request in order to reduce potential liability. 

There is a limit of one library card per school building.

The physical library card must be presented for check-out of physical library material.

A school card may be used to demonstrate the Library District’s electronic resources.  However, the card may not be used to logon multiple computers to access the Library District’s electronic resources at the same time.  The card number may not be distributed to students or anyone outside of the school’s faculty or staff. 

TEMPORARY CARD

A temporary card may be issued to an individual residing temporarily in St. Charles County.

  • Card shall be issued for a period of up to 90 days.
  • The cardholder shall provide identification and proof of permanent residency as well as proof of temporary residency.
  • Acceptable identification may include, but is not limited to, a valid driver's license, rent receipt, postmarked mail, etc. along with picture identification. 

Responsibility:

Same as stated for an individual (personal) card.

Limitations:

Each card shall be limited to a maximum of 2 items or materials valued at $100 borrowed on it at any one time.

TEMPORARY CARD:  BOARDING STUDENT

A temporary library card may be issued to an individual who resides in local college and/or university housing within St. Charles County.

  • Card shall be issued for a period of up to 90 days (discretion of branch manager).
  • The cardholder shall provide identification and proof of permanent residency as well as proof of temporary residency.
  • Acceptable identification may include, but is not limited to, a valid driver’s license, rent receipt, postmarked mail, etc. along with picture identification.

Responsibility:

Same as stated for an individual (personal) card.

Limitations:

Each card shall be limited to a maximum of 5 items or materials valued at $250 borrowed on it at any one time.  These values may be lowered at the applicant’s request in order to reduce potential liability. 

If the Library District has an agreement with the educational institution, the card may be issued for the academic year and the card shall be limited to a maximum of 20 items or materials valued at $500 borrowed on it at any one time. 

OTHER CARDS

The District may establish other types of library cards with differing limits for the purpose of providing services to other libraries, homebound residents and institutions. In addition, internal library cards may be established to effect services among and within branches. 

REPLACEMENT LIBRARY CARD FEE

There shall be a fee for replacement of a library card. This charge may be waived for extenuating circumstances and hardships.  The replacement charge is based on the actual costs incurred by the Library District in supplies, personnel, and other miscellaneous costs.  The current replacement cost and the actual costs incurred by the District shall be posted in each branch library.

Notices of any proposed changes in replacement cost shall be posted 30 days in advance.  (Click here for a complete Schedule of Miscellaneous Fees.)

(Formerly policies: C032/revised 4/14/86 & 3/12/90; C288/revised 4/10/78 & 3/12/90; and C032.1/revised 3/12/90 & 6/13/94)

(C232 Revised 3/14/05 & Effective 5/1/05);

(Revisions approved 8/13/2007);

(Revisions proposed for 1/12/09; Approved 4/11/09 & Effective 7/1/09);

(Further revisions effective 8/11/09);

(Further revisions approved 5/10/10);

(Further revisions approved 8/14/12)