-

A032

Audience Participation, Board Meetings


It is the policy of the Trustees of the St. Charles City-County Library District to elicit input from customers and citizens of the Library District.

A period of up to fifteen minutes for general comments from customersand citizensshall be scheduled at the beginning of each Board Meeting. Individual customer or citizen comments shall be limited to three (3) minutes. Each speaker will complete a comment form which will include the speaker’s name, address, telephone number, e-mail address, group affiliation (if any) and a brief description of the topic the speaker wishes to address. The Board President or presiding officer has the discretion to extend the time allotted for public comments.

Upon conclusion of the Public Comment portion of the agenda, unless requested by one of the Trustees present at the Board meeting, comments on specific agenda items will not be accepted from the audience.

Any written correspondence to the Board should be made to the Director’s attention at least twelve (12) days in advance of the next regularly scheduled Board meeting. Such correspondence shall be included in the reports and correspondence portion of the agenda. As a general rule, the Board will not respond to public comments at the time they are made. The Board may comment, take action or not take action with respect to a public comment at a future Board meeting, as it deems appropriate.

This policy does not pertain to employee grievances or citizen requests for reconsideration of library materials, both of which are addressed by other policies.

 

(Adopted 5/12/75; revised 8/12/91; 11/14/11)